date of latest update: 9 February 2022
Respecting your privacy is important to Asmodee. This privacy notice details how we process your personal data when you use the products or services provided by Asmodee.
This privacy notice outlines our approach to the processing of personal data relating to you that we collect from you or are communicated to us lawfully by third parties, as well as the purposes of this processing. It also outlines your rights with regard to our processing of your personal data.
We may be required to collect personal data from you as part of our business operations, including when you use our applications and Internet sites, when you take part in competitions or tournaments, or when you contact us or request information from us.
Asmodee Group, whose head office is located at 18 rue Jacqueline Auriol - 78280 Guyancourt (France), registered with the Trade and Companies register under number 399 899 806 ("Asmodee" or "we") is the data controller of your personal data.
Protecting the safety and privacy of minors is very important to us. We do not collect or intentionally use the personal data of persons who have not reached the age of digital majority required in their country, without the consent of both the child and the parent or legal guardian. You also confirm that you are at least the age of digital majority required in your country of origin (for example, 15 years in France), or older when you provide your personal data in connection with the use of our products or services. If you are not at least the required age of digital majority, you must request permission from your parents or legal guardian in order to provide us with your personal data. To do this, please contact us using the details provided in Article 9 below.
We collect information about you, particularly:
We process your personal data for the following purposes. Each time we process your personal data, we do it based on a legal "justification" (or legal basis) for processing, which we've identified in the table below.
| Purposes | Legal basis |
|---|---|
| To respond to your requests about specific products and services. | This processing is required for the performance of the contract entered into between you and Asmodee. |
| To manage your personal Asmodee account | This processing is required for the performance of the contract entered into between you and Asmodee. |
| To manage promotional offers, competitions or other promotional events, such as tournaments, and inform the winners. | This processing is required for the performance of the contract entered into between you and Asmodee. |
| To send you commercial information about our products and services. | We see it as our legitimate interest to keep our customers informed about our products and services, as it helps us to ensure the sustainability and development of our activities. However, where the Law requires that Asmodee gain your consent before sending you such information, Asmodee will rely on your consent before processing your data. |
| To ensure our compliance with all applicable laws, court orders, legal proceedings, or the requirements of a regulatory authority. | This processing is necessary for compliance with our legal obligations. |
| To perform the contracts to which you are a party. | We see it as our legitimate interest to ensure that our contracts are performed properly and to protect our rights if necessary. |
| To assert our rights and legal obligations and for any legal proceeding involving you, brought by or against you. | We see it as our legitimate interest to protect our organisation against any violation of a legal obligation owed to it, and to defend ourselves in the event of a dispute. |
| To protect the rights of third parties | This processing is necessary for compliance with the legal obligations to which Asmodee is subject. This processing is also necessary for the purposes of the legitimate interests pursued by Asmodee. We see it as our legitimate interest to ensure that our activities do not violate the rights of third parties. |
| In preparation for and/or in relation to a business transaction such as a merger-acquisition, a restructure or a sale. | We see it as our legitimate interest to be able to make decisions regarding the future of our business in an informed manner, with the aim of maintaining and expanding our business operations. |
We may be required to share your personal data with various categories of third parties, according to our needs:
Please note that this list is non-exhaustive and there may be other cases in which we share your data with third parties, when in the legitimate interest of Asmodee, as permitted by the applicable law, or even when necessary for compliance with a legal obligation to which we are subject.
In this context, your personal data may be transferred outside of the European Economic Area (EEA), to countries that do not offer an equivalent level of protection of your personal data to that which you benefit from in the EEA, such as China, the USA, Canada, etc. In the absence of an Adequacy Decision by the European Commission, the transfer of your personal data will be governed by standard contractual clauses adopted by the European Commission or any other legal protection mechanism in accordance with the applicable law.
We keep your personal data for as long as necessary to fulfil the purposes for which they have been collected. As a general rule, we keep your personal data for the length of time strictly necessary for the management of our business relationship with you. However, we do keep your personal data for commercial marketing purposes for an additional period of three years from the end of the business relationship.
Additionally, we may keep some of your personal data for a longer period of time, particularly when we are obliged to do so by law or even when these data are required to establish proof of a right or contract. In this case, your personal data will be archived and kept for the length of time required by the applicable regulations, or for the period stipulated by the applicable legal provision.
When your personal data are no longer needed, we will ensure that they are deleted or anonymised.
We are committed to ensuring the security of your personal data and we have put the appropriate information systems security policies and technical measures in place to protect them against access, modification, use and unauthorised disclosure, or the unlawful destruction or accidental loss of these data.
All of our partners, employees, consultants and data subcontractors who have access to personal data and are involved in their processing, are obliged to respect their confidentiality.
You have a number of rights in regard to your personal data. Each of these rights is described in greater detail below:
You also have the right to lodge a complaint with the relevant supervisory authority in relation to the processing of your personal data. In France, the supervisory authority for the protection of personal data is the CNIL (National Information Science and Liberties Commission https://www.cnil.fr/.
To exercise your rights in relation to your personal data, please send this form to us at the address provided.
For more information about your rights, to exercise your rights, or for any complaints or queries regarding the protection of your personal data, please contact us at donneespersonnelles-group[at]asmodee.com.
We may amend this Privacy Notice from time to time, for example to reflect legal changes, technological advances and best business practices. We will inform you in the event of any substantial change.
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